The Digital Workspace and the Physical Workplace

Digital Workspace and the Physical Workplace.jpg

The workplace used to be a physical space an employee went to at 9am and left at 5pm, but those days are now firmly behind us. Through the power of the Internet, today’s employees are always connected and lines between the online workspace and the physical workplace are blurred.  In our working world, leading organisations are implementing an entirely new working environment – the digital workspace, which you might recognise in the form of instant messaging, email programmes and virtual meeting outlets. You might also notice that there has been a substantial shift towards remote working, and it’s this digital workspace that encourages collaboration, engagement and connection across the workforce, regardless of physical location. 

In 2016, Teknion found that 88% of companies offer their workforce personal devices such as tablets and smartphones, so it appears that companies understand the vitality of the digital workspace. This digital development has happened slowly over time, so by now, most companies use email systems and phone lines in the office. However, since the introduction of these minor changes, huge technological developments have also come about, with companies accessing clouds and remote workstations. You might wonder why it has developed so quickly? The answer is its importance.

Digital workspaces are important for many reasons:

·      Changing Workforce:

As Baby Boomers continue to retire; they are taking important information with them. There has therefore been an increase in the need to capture their knowledge so that Millennials and Gen-Xers can build upon the foundations that the Baby Boomers have left.

·      Increasing Information:

As humans, we’re always learning and developing. With this, information is growing at exponential rates and employees need to find the information efficiently.  

·      Speed:

The rapid pace of the workplace in today’s society means that employees need to be able to use technology to get things done quickly, efficiently and to the highest standard.

·      Laws and Regulations:

With recent guidelines and laws, personal data needs to be protected at all costs. Information shouldn’t need to be on paper or printed, and so technology is vital in ensuring the protection of personal details.  


Why Invest In A Digital Workspace?

So we’ve outlined the reasons as to why digital workspaces are important, but there are also loads of benefits to investing. If you’re wondering why you should invest in a digital workspace, here are just a handful of reasons why:

·      Staff Attraction:

Allowing employees to work from home increase staff attraction. In fact, a study by Cisco Connected found that 64% of employees would opt for a lower-paying job if they could work away from the office. 


·      Employee Productivity:

Employees are likely to be more productive when their physical workplace is accompanied by a digital workspace. Alex Pentland in ‘How Social Networks Network Best’ found that organisations with strong online social networks are 7% more productive than those without.


·      Employee Satisfaction:

McKinsey’s Global Survey found that businesses that used social media tools internally found a median 20% increase in employee satisfaction. Happy employees improve your company’s ratings.


·      Employee Retention:

Human Capital Institute found that when employee engagement increases, there is a corresponding increase in employee retention by up to 87%.


Given these advantages, more organisations are committing to spending more money on supporting digital workspaces in their physical environment. This is likely to increase as more businesses reap and understand the benefits of moving forward with technological developments. Start moving towards a digital workspace here, by learning more about remote working by checking out our other blog '5 Reasons Why You Should Offer Employees The Opportunity To Work From Home.'


Jessica Greaney
Digital Marketer
0121 244 5004