Top Tips

Ten Top Tips for Perfecting Your Email Etiquette!

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Regardless of the job you do, chances are, you’re going to have to send emails. In the age of the Internet, you are probably so used to hitting reply, writing something quickly and then sending it straight away. However, the way you send and write emails can seriously affect your professional reputation and that’s why it is vital that you have completely nailed your email etiquette. Perfecting email etiquette is something we teach our new recruits in our Training Academy, and this is why Prestige Recruitment Group have created Ten Top Tips for Perfecting Your Email Etiquette!

 

1) Proofread

Although this might sound like common sense, it is immensely important. We get it, everyone is busy and that’s why you might pen an email and hit send quickly, without much thought. However, you really should take time to ensure that there are no problems or issues with your email before you send it. Check for spelling errors, grammatical problems and that the email flows efficiently and effectively. The little errors can seriously affect your professional reputation, especially if you’re sending an important email to a really important person. So, take a few minutes to check everything before you hit send.

 

2) Avoid Misdirected Emails

Although you have proofread your email, and you’re sure that there’s no mistakes or issues in the body of the message - you should also check whom you’re actually sending the email to. If there are people within your company with the same name, it might be easy to brush over the recipient, thinking you’ve sent it to the correct person. Imagine sending a really confidential email to the wrong person! Therefore, make sure you double-check that you’re actually sending the email to the right person before you send it.

 

3) Avoid ‘Reply All’

It is not uncommon that within the workplace, management will send emails to every workplace member. It is also not uncommon that some people will hit ‘Reply All’ and so your email will be flooded with emails that aren’t relevant or important to you. Avoid being that person. Linking back to avoiding misdirected emails, simply reply to the person who has sent the email unless it’s absolutely necessary that everyone within the email thread receives your response.

 

4) Create the Perfect Subject Line

So, you’ve drafted your body of the email, and you’re completely sure it’s going to the right person. Now it’s time to pen the subject line. Avoid writing something colloquial or informal like ‘Hi’ (this happens more often than you’d think!) and write something relevant to the email, which will make it easy for the recipient to find the email again if they need it in the future.

 

5) Don’t Mark it as Urgent

Don’t get into the habit of marking every email you send as ‘Urgent’ especially if it’s not! If you continuously do this, people won’t think your emails are actually ever important. This can seriously affect situations when you actually do send an important email! Therefore, avoid sending ‘Urgent’ emails until you actually need an urgent response.

 

6) Avoid Short Emails

If someone is sending you some information over, you don’t always need to email them to say thanks. (Especially if this person works in your office!) If you do work within a close proximity of the person who has emailed you, just say thank you when you see them. Unnecessary emails will just flood your inbox. In order to avoid emails with just one-line responses, don’t be afraid to write ‘No Need for Response’ within your email!

 

7) Avoid Long Emails

When you send an email, people will tend to read only the first few lines properly, and then they’ll skim over the rest of the information. Therefore, there is actually no need for you to be sending long emails with tonnes of unnecessary information. If you can, summarise the information within the first few lines of the email. If you become known for sending long, unnecessary emails – no one is going to care about the important information you’re sending.

 

8) Avoid Late Night Emails

Although tempting, you should avoid responding to emails late at night before you go to bed. When you’re tired, any email you send is probably going to have a mistake in it. If it’s a really important email you need to send - it’s extra important that you don’t make any mistakes. The best thing you can do is draft an email and wait until the following morning to send it. That way you can read it over, check the information and ensure it is going to the right person while you’re fresh-faced, and ready for the day ahead.

 

9) Avoid Emotional Emailing

If you get an email that comes across as rude, or you receive information that you don’t want to hear, don’t send an email back straight away. Write a draft, and then come back to it when you’ve calmed down. When you’re emotional, you may want to send an email back immediately – but this will only lead to further upset down the road. Therefore, take some time and calm down in order to collect your thoughts.

 

10) Don’t be Overfamiliar

Unless you personally know the person you are emailing, remain professional at all times. Avoid using nicknames, emojis or sending kisses to people. Relationships need to be built and developed before any level of personal interaction can happen. Therefore, remember to stay professional!

 

There you go! Now you know how to write perfect emails and can build up your professional reputation. Be sure to check out our other blogs here.

 

Jessica Greaney
Digital Marketer
0121 244 5004

Top Tips for Starting a Career in Fashion

Top Tips for Starting a Career in Fashion

There is no denying that the fashion industry is absolutely massive – and it’s only going to continue to grow. Fast-paced, exciting and forever changing, fashion can be a nerve-wracking industry to break into and so Prestige Recruitment Group have listed some questions you NEED to ask yourself before you start your new career!

 

What Area Of Fashion Do You Want To Work In?

As the fashion industry is absolutely huge, there are so many different departments and areas you can work in. The first thing you should do before you start actively job seeking is to have a think about what exactly it is that you want to do. You can work in any area of the industry you want to – whether that’s in photography, styling, merchandising, buying or designing! Once you have decided on the area you want to work in, you can gather the experience and knowledge needed for that particular career path. It also means you can create a specialised and specific CV, which is preferred over generalised, broad ‘I love fashion’ CV’s.

 

How Creative Is Your CV?

Talking of CV’s, it is important to remember that the fashion sector of the working world is incredibly creative. In order to match this, you should tailor and format your CV in a creative way. Although some companies may prefer your standard, run-of-the-mill CV, you should ensure that you do your research beforehand. If the company is artistic, imaginative and innovative, match their company culture and send in a CV that is formatted differently and looks a little more unique. Within the fashion industry, risks are more likely to pay off. Just remember, if you’re going for a creative job, chances are that your employer is going to be looking for creativity in everything that you do.

 

Do You Have Enough Work Experience?

With fashion being such a competitive industry, it can be difficult to find internships within the industry. Unfortunately however, experience is necessary to bagging your first job, so the best thing you can do is get some. The good thing about fashion being such a massive industry is that there are tonnes of companies, businesses and shops that are fashion based. You should reach out to as many companies as you can in order to get some much-needed experience – and remember, you might not get if you don’t ask! No experience is bad experience, so if you end up bagging a sales assistant job in a fashion shop, make it the most worthwhile experience you can. Ask management if you can help out with visual merchandising or with how the store looks, as all of this will look great on your CV.

 

How Persistent Are You?

With the fashion industry being so competitive, it can be easy to lose motivation if you are rejected for vacancies. The important thing to remember is that you need to stay enthusiastic and persistent. Every single bit of experience is good experience – so take what you can get and make it the best it can possibly be. If you get rejected, ask for feedback and adjust accordingly. Networking is also important – so go out and talk to people. Individuals who already work within the fashion industry are your best asset – they can give you advice, help and may even be able to offer you work experience. Don’t be afraid to reach out to people and gather information about their experiences in order to build a more specific and realistic set of goals for yourself.

 

Have You Prepared Your Portfolio?

Whatever you do, whether it’s blogging about fashion or doing visual merchandising, take pictures and screenshots in order to build up your portfolio. If you are aiming to work within the fashion industry, chances are that you’re going to be a creative and so a portfolio is going to be mandatory. Make sure you take photographs of everything you do as and when you are doing it – and add it straight to your portfolio. That way, if someone asks to see it, you’ve already got it prepared. Make sure that your portfolio illustrates your unique style and reflects who you are as an individual.

 

Are You Up To Date With Trends?

If you are planning on working with the fashion industry, it is vital that you are up to date with current fashion trends and styles. You can keep your knowledge up to date by checking out fashion blogs and following influential people within the industry. Social media platforms such as Instagram are a great way to see what people are wearing and where they are wearing it.

 

So if you love fashion, be sure to check out our other blog 'The Top Fashion Events to Look Out For in 2018' and let us know what events you're planning on attending this year! 

 

Jessica Greaney
Digital Marketer
0121 244 5004